Info for Universities

University Applications

Please note that The Ian Potter Foundation:

  • Focuses on major new developments within a university or research institute
  • Does not provide funding for projects or items of equipment that might be funded internally or by a Government agency such as the NH&MRC or the ARC
  • Has a number of general exclusions
  • Refer to Eligibility section with specific program areas (What We Support) or under How to Apply for a Grant for the full list of general exclusions
  • Has specific exclusions for some program areas. Refer to Exclusions in the area of interest.

Application Processes

Depending on which program area you are applying to you may complete a two-stage (EoI then invited application) process or a single stage application.

Two-stage process

A two-stage application process is in place for these program areas

  • Arts
  • Community Wellbeing
  • Education
  • Environment & Conservation
  • Health & Disability 
  • Science
Stage 1: complete an Expression of Interest (EoI)

EoI submissions will be assessed and applicants notified by email within 10 business days as to whether the project will or won't progress to full application.

Note:
Stage 1 EOIs must be submitted online by 5pm on the closing date and do not need to be submitted via the Research Office. Hard copies are not required at Stage 1.

Where possible, proposals should be submitted earlier than the cut-off date to receive a quicker response, i.e. if you are invited to Stage 2 this will give you additional time to complete the application.

Stage 2: Application by invitation

If you are invited to submit a full application the Program Manager will notify you by email and cc your university’s Research Office primary contact. Your application must be submitted in conjunction with the Research Office contact who will assist you to complete the application. You will need to provide them with access to your application, i.e. the login details (email and password) used to set up the account in our online system. It is recommended that the password used is one that the applicant is happy to share with the Research Office contact.

You will have approximately three weeks to complete and submit the application and requirements both online and in hard copy to the Foundation office. Hard copies are required as applications may be sent to external expert reviewers.

Note: you should also refer to the Research Office and Applicant/Project Primary Contact/Researcher sections for further information - see below.

Single stage process

A single stage application process is in place for these program areas:
• Medical Research

All single stage applications must be submitted in conjunction with the Research or Grants Office.

The Foundation works with a specific contact person in each university Research Office. Applicants / researchers need to work with this contact to complete an application. Applicants must provide the university Research Office contact with the login details (email and password) used to set up the account in our online system. It is recommended that the password used is one that the applicant is happy to share with the Research Office contact.

The application and some requirements must be submitted both online and in hard copy. Hard copies are required as applications may be sent to external expert reviewers.

A hard copy of the completed application and requirements must be provided to the Research or Grants Office in order for them to finalise the requirements and submit the application hard copy by 5pm on the closing date.

Research Office

The Research Office is required to provide in hard copy:

  • A letter stating why the project/research is a priority for the institution as a whole and ranking all applications in order of priority across all program areas. 

AND

  • One copy of the completed application with all requirements.


Please note that:

• Applications received after the closing date will NOT be considered irrespective of the postmark date. All applications must be received in hard copy in our office by 5pm on the closing date.

• The link(s) to the university’s current online Annual Report and Audited (and signed) Financial Statement must be provided in the application form.

• A scanned, recent print-out of your university's details from the Australian Business Register and uploaded as an attachment to the online application.

• A Declaration signed and dated by the director of the research institute or other signatory as specified. It should be scanned and uploaded as an attachment. Click here to download the Declaration.

Research grant applications must be signed by the Head or Director of a Research Institute, the Deputy Vice-Chancellor of Research or equivalent office holder of a University.

Non-research grant applications must be signed by the Vice-Chancellor of the University or the Head or Director of the Research Institute.

Applicant/Project Primary Contact/Researcher

The application and requirements must be submitted online. The Research Office contact must also be provided with one hard copy of:
• the completed application
• the budget
• letters of confirmation of funding (if applicable); and
• other requirements as outlined in the attachments section of the application form.

You must allow enough time for your Research Office to complete the additional requirements, collate, deliver or send everything to the Foundation by 5pm on the closing date.

Note: If further information is needed in the review of your project you may be contacted prior to the Board Meeting at which the grant request is to be considered.

Notification of Outcome

Both the research office contact and the applicant/researcher should receive notification of the outcome of the application by mail within three months of the funding round closing date.

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