Fulfilling your obligations for reporting on your grant and financial acquittal

Making echidnas. Photo courtesy: Object, Australian Centre for Design

All grantees of The Ian Potter Foundation are required to submit a report which confirms that the funds granted were used for the intended purpose.

As set out in the Standard Grant Conditions all grant recipients (grantees) must satisfactorily acquit their grant by completing a financial acquittal and a final report when the grant period ends. If a grant extends over a period of years (multi-year grant), progress reports are required.

Reporting information is used for our internal assessment and review, and also to:

• ensure the financial accountability of both the Foundation and the grant recipient
• identify any important learnings or models from the project
• disseminate experiences and outcomes to others when appropriate, for example, as a case study or news story on our website
• inform the Foundation’s future grant-making decisions.

Grant recipients must inform the Foundation of any delays or changes to the completion of the project.

Online Reporting

All reporting must be completed via our online system.

IconYou are able to access the online report by selecting My Account   from our website menu or clicking on the My Account icon located top right of each page.  Login by using the same details (email address and password) used when submitting your application.

The progress report or final report will be published to your account following payment of the instalment or full grant amount. You may refer to the report at any time and as a prompt you will receive a reminder to complete and submit the report approximately one month prior to its due date.

Please contact us if you have any questions about reporting, or logging into the online system, and quote the Foundation’s reference number in the email subject line.

Reporting Forms

As a reference you may download any of the report forms (as a pdf) from the list below:
Progress report
Final report
Final report - conference grant
Final report - travel grant

Grantee Reports

Grantee reports may form the basis for case studies or feature stories in our anuual grants report or on this website.  We will contact you if your grant will be featured or to invite you to make a submission.


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